Benefit of Effective Time Management In The Workplace

What comes to mind when you hear the word “time?” It may sound like “it’s not enough” or “it’s too much” or “I just can’t get things done,” “I feel more time should be added to the 24hours already” or “Wow, I’ve got a whole lot of time to get these things done.” All this implies that time can work in our favour or disfavour – depending on how we use or spend it.

But in real essence, what is time? In simple terms, it implies to the duration in which all things happen, or a precise instant that something happens. How we get things done and on time is by time management. Effective use of time on an item or two, setting a priority list or a checklist can keep us on track.

When we effectively manage our time, we get to know who and what is important, we alleviate stress and we get to focus on the agenda for that day.

Time management may also entail exercising conscious control of the time spent on specific activities to work smarter than harder.

Observing time management at the workplace or where-ever we find ourselves is beneficial and makes us perform better and we get better results. Why? We are focused and we get to attend to things at a time under a given time frame. Our works speak better for us when we work with time, hence, causes fewer mistakes and limited distractions. Managing time well enables an individual to do the right thing at the right time. Time management plays a very important role not only in organizations but also in our personal lives.

Some Statistics About Productivity and Time Management

Major statistics carried out at the workplace shows the importance of putting time management to good use. It is shocking to see how much time we spend doing tasks that don’t serve us. If you add up and see those hours spent over a year or more, it makes you rethink how you are passing time.

a. Researchers found that productivity dropped as much as 40% when subjects tried to do two or more things at once.
b. 10-12 minutes invested in planning your day will save at least 2 hours of wasted time and effort throughout the day Culled from “Eat the Frog” by Brian Tracy.
c. 20% of the average workday is spent on “crucial” and “important” things, while 80% of the average workday is spent on things that have “little value” or “no value.”

Get a lot more information about some statistics here.

Effective Time Management May Include:

1. Sharing Of Responsibilities
The word NO comes into play here. You shouldn’t do everything on your own – be it at the workplace or school or home. You shouldn’t accept things that are difficult for you or that may be a burden. The sharing and delegation of responsibility has a great effect here, it can be shared according to interest and ability. Not only do you get to do things done on time, but also get to be more focused.

2. Prioritizing Tasks
Prioritize the items in terms of importance and urgency. Similarly, you should also know the difference between important and urgent works.

3. Setting Deadlines
Set deadlines for yourself and strive to complete them ahead of the deadlines.

4. Spend The Right Time On The Right Activity
Try as much as possible to develop habits of doing the right thing at the right time. Work done at the wrong time is of no use and of no value.

How To Practice Effective Time Management At The Workplace

i. Know your targets. Accept tasks that you are confident in.
ii. Stay organised by keeping your documents handy so you won’t spend time looking for them, keep them at the proper place so you don’t waste half of your time looking for them.
iii. Distribute work amongst your team members. It is not wise to burden yourself.
iv. Don’t work for the sake of working. Plan your things well.
v. Be punctual

Benefits

1. Effective time management boosts an individual’s morale and gives him confidence.
2. You become more organized.
3. Time management makes an individual punctual and disciplined.
4. Good time management allows you to accomplish more within a short period.
5. You provide a better quality of work.

Time management is about spending your time in the right places. When you manage your time, you benefit in all areas.